---
title: "Bill Format for Shops: GST Bill, Quotation, Purchase Bill"
description: "Bill formats for Indian shops in one place: the GST tax invoice and the quotation, each with a filled sample and free Word, Excel and PDF files."
canonical_url: "https://billbabu.com/formats/bill-format"
markdown_url: "https://billbabu.com/formats/bill-format.md"
type: "page"
language: "en-IN"
last_updated: "2026-10-04"
site: "BillBabu (https://billbabu.com)"
---
# Bill formats for shops

The bills a GST-registered shop deals with every day, in one place: the GST tax invoice you give when you sell, the quotation you send before an order, and the purchase bill you get from your supplier. Each format page has a filled sample and free Word, Excel and PDF files.

[GST bill format Tax invoice with every Rule 46 field, filled examples for IGST and CGST + SGST, and Excel, Word and PDF formats.](https://billbabu.com/formats/gst-bill-format) [Quotation format Price offer with GST, valid-until date and terms, a filled sample, and Excel, Word and PDF formats.](https://billbabu.com/formats/quotation-format)

## GST bill (tax invoice)

The bill you give when you sell. It must show your GSTIN, a unique invoice number, the customer’s details, the HSN code, quantity and taxable value of each item, the GST rate and amount (CGST + SGST in your state, IGST to another state), the place of supply and a signature. See the full checklist and two filled examples in the [GST bill format](https://billbabu.com/formats/gst-bill-format), or make one in your browser with the [free GST invoice generator](https://billbabu.com/invoice-generator-india).

## Quotation

The price offer you send before the customer orders: items, rates, GST, the total, how long the prices hold and your terms. It is not a tax document. See the [quotation format](https://billbabu.com/formats/quotation-format) with a filled sample, or make one with the [free quotation maker](https://billbabu.com/tools/quotation-maker).

## Purchase bill

A purchase bill is your supplier’s tax invoice to you, so it follows the GST bill format; you do not make it yourself. When it arrives, check:

- your business name and GSTIN are correct, or you cannot claim the input tax credit;
- the supplier’s GSTIN, the invoice number and the date are there;
- the HSN codes, quantities and rates match what you received;
- the GST is CGST + SGST if the supplier is in your state and IGST if not.

Then record it. In the BillBabu app, saving a purchase bill adds the items to your stock, and the bill shows in that supplier’s ledger. See the [billing app for kirana stores](https://billbabu.com/billing-software-for-kirana-store).

## Bill of supply, cash memo and delivery challan

A composition dealer gives a **bill of supply** (no GST on it), many small shops give a **cash memo**, and goods sent without a sale travel with a **delivery challan**. BillBabu does not make these documents yet: its bills are tax invoices. We will add formats for them here when the app can make them.

## Related

- [GST calculator CGST + SGST or IGST on any amount at the current rates.](https://billbabu.com/tools/gst-calculator)
- [HSN code finder HSN and SAC codes of common items with their GST rate.](https://billbabu.com/tools/hsn-code-finder)
- [GST बिल कैसे बनाएं मोबाइल से GST बिल बनाने का तरीका, हिंदी में।](https://billbabu.com/hi/gst-bill-kaise-banaye)
- [All free GST tools Invoice generator, quotation maker, calculator and more.](https://billbabu.com/tools)

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This is the Markdown version of https://billbabu.com/formats/bill-format for AI assistants. Product summary and every page: https://billbabu.com/llms.txt