---
title: "Billing Software for Wholesalers & Distributors | BillBabu App"
description: "Billing app for wholesalers and distributors: B2B GST bills with IGST, ship-to, vehicle and e-way bill numbers, stock, quotations and dues per shop. Start free."
canonical_url: "https://billbabu.com/billing-software-for-wholesalers-and-distributors"
markdown_url: "https://billbabu.com/billing-software-for-wholesalers-and-distributors.md"
type: "page"
language: "en-IN"
last_updated: "2026-10-28"
site: "BillBabu App (https://billbabu.com)"
---
# Billing software for wholesalers and distributors

BillBabu App makes B2B GST bills for traders who sell to shops: the buyer's GSTIN, IGST for other states, dispatch details, stock from your purchase bills and what each shop owes you. It is not built for pharma or medicine wholesale. Start free, no card needed; unlimited bills need Pro (paid).

## Who it is for

BillBabu App suits traders and distributors who buy from companies or bigger dealers and sell to shops: provisions, FMCG, hardware, electrical goods, stationery, crockery, plastics and similar trades. You make GST bills on your Android phone or in the web app, share the PDF on WhatsApp, keep stock from your purchase bills and see what each shop owes you.

It is not built for pharma or medicine wholesale: there are no batch, expiry or drug-licence fields.

[Get BillBabu App on Google Play →](https://play.google.com/store/apps/details?id=com.billbabu.app&referrer=utm_source%3Dwebsite%26utm_medium%3Dwholesale_hero%26utm_campaign%3Dorganic)

## B2B bills with the buyer's GSTIN, in your state or another

Save each buyer once with their GSTIN, address and state. When you bill them, the place of supply is filled in from their state, and the GST is split for you: CGST + SGST for a shop in your own state, IGST for a shop in another state. Add the shop's purchase order number in the "buyer's order number" field so their accounts team can match your bill.

Selling to a small retailer who is not registered? The same bill goes out without a GSTIN. See the [B2B invoice format](https://billbabu.com/blog/b2b-invoice-format-gst), what changes for [B2C invoices and the B2CL limit](https://billbabu.com/blog/b2c-invoice-gst-b2cl-limit), and, in Hindi, [IGST kab lagta hai](https://billbabu.com/hi/igst-kab-lagta-hai).

## Dispatch details on the bill

Goods that go out by truck need more than items and tax. In the Android app's bill form you can add:

- a Ship To address, when the goods go to a godown or branch and not to the billing address;
- the vehicle number;
- dispatched through: by road, rail, air or sea, courier, hand delivery or self pickup;
- terms of delivery, such as Ex-Works or FOB;
- the e-way bill number, the delivery note number and the buyer's order number.

All of these appear on the bill PDF. Make the original for the buyer, a duplicate for the transporter and a triplicate for your own file.

If a consignment is worth more than ₹50,000 (the bill value including GST), an e-way bill is generally needed before it moves. BillBabu App does not make e-way bills or e-invoices: make the e-way bill on the e-way bill portal and type its number on the bill. Whether you must issue e-invoices depends on your turnover; see the [e-invoicing guide](https://billbabu.com/blog/e-invoicing-threshold-rules-irn-generation-guide-2026). These dispatch fields are in the Android app's default bill form; the web app does not have them yet.

## Units for cartons and loose stock

The item list has a fixed set of units: Box, Pcs, Nos, Kg, Ltr, Mtr, Set, Pair and a few more. Most distributors bill by the Box and write the pack in the item name: "Toilet soap 75 g (box of 72)". Loose goods go by Kg or Ltr. There is no Case, Carton, Dozen or Bag unit in the list, so use Box or Pcs and put the pack size in the name.

Each item keeps its own GST rate, so one bill can mix 5% and 18% items, and the bill shows the tax line by line.

## Purchase bills raise stock; sales lower it

Record what you buy as a purchase bill and the stock of each item goes up; make a sale and it goes down. Edit or delete a bill and the stock is put right. Items with fewer than 10 in stock show a "Low stock" label in your item list.

Know how purchases work before you rely on them:

- The app numbers purchase bills itself (PUR-2026-0001 and so on). There is no field for your supplier's own bill number; type it in the notes if you need it.
- Purchase bills do not show in the supplier's ledger, so the app does not tell you what you owe your suppliers.

## What each shop owes you

Every buyer has a ledger: every bill, every payment and what is still due. Put a due date on the bill for the credit period you agreed. When a shop pays, record it by cash, UPI, cheque, card or bank transfer, in full or in part, with the cheque or UTR number as the reference, and the balance drops. Share the shop's statement as a PDF when you follow up.

Payments are recorded against the shop's account, not against one bill. When a bill is fully settled, mark it paid. More on [party ledgers and balances](https://billbabu.com/blog/party-ledger-customer-supplier-balances). If you are a registered MSME, buyers have time limits for paying you: [MSME 45 days payment rule](https://billbabu.com/hi/msme-45-days-payment-rule) (in Hindi).

## Quotations for new buyers

A new shop wants your rates before the first order. Make a quotation with the items and rates, add a valid-until date and share the PDF. When the order comes, turn it into a bill on your phone or in the web app without typing the items again. More on [quotations and estimates](https://billbabu.com/invoice-estimate-software).

## What BillBabu App doesn't do for wholesalers and distributors

- **No e-way bill or e-invoice generation.** There are fields for the e-way bill number and vehicle number only.
- **No discount or scheme column.** Enter the rate after discount; trade schemes such as "buy 10 get 1" have no field. See [discounts on a GST invoice](https://billbabu.com/blog/discount-in-gst-invoice).
- **No freight line.** Add freight as a separate item line and ask your CA how to tax it. See [freight charges in a GST invoice](https://billbabu.com/blog/freight-charges-in-gst-invoice).
- **No credit notes or sales returns.** See [credit and debit notes under GST](https://billbabu.com/blog/credit-note-debit-note-gst-rules-time-limits-reporting).
- **No separate price lists** for wholesale and retail buyers. Change the rate on the bill line.
- **No batch, expiry or MRP fields.**
- **No salesman, beat or route management.**
- **No staff logins.** One account per business. See [multi-user billing software](https://billbabu.com/blog/multi-user-billing-software-india).
- **No supplier payables.** Purchases are not in the supplier's ledger.
- **No purchase price, margin or profit report.**
- **No Excel import or export, no offline mode, and no iPhone app.**

No offline mode, e-invoice, e-way bill generation, GST return filing, iPhone app, Excel export or staff logins yet.

## Wholesale bill example

Agarwal Traders, Kanpur (Uttar Pradesh) bills Sharma Provision Store, Patna (Bihar), whose GSTIN is on the bill. The goods go to another state, so the whole tax is IGST. The parties and prices are made up.

| Item | HSN | Qty | Unit | Rate | Taxable | GST % | GST | Total |
| --- | --- | --- | --- | --- | --- | --- | --- | --- |
| Toilet soap 75 g (box of 72) | 3401 | 20 | Box | ₹1,650 | ₹33,000 | 5% | ₹1,650 | ₹34,650 |
| Toothpaste 100 g (box of 48) | 3306 | 10 | Box | ₹2,400 | ₹24,000 | 5% | ₹1,200 | ₹25,200 |
| Biscuits (carton) | 1905 | 25 | Box | ₹480 | ₹12,000 | 5% | ₹600 | ₹12,600 |
| Detergent powder 1 kg (carton of 20) | 3402 | 15 | Box | ₹1,500 | ₹22,500 | 18% | ₹4,050 | ₹26,550 |
| **Total** |   |   |   |   | **₹91,500** |   | **₹7,500** | **₹99,000** |

All ₹7,500 of GST is IGST. Bill total: **₹99,000**.

Soap, toothpaste and biscuits came down from 18% to 5% on 22 September 2025; detergent powder stays at 18%. The consignment is worth more than ₹50,000 and crosses a state border, so an e-way bill is needed before it moves: make it on the portal, then type its number on the bill with the vehicle number and "By Road". See the [GST bill format](https://billbabu.com/formats/gst-bill-format).

General information, not tax advice; check rates with your CA. Rates as of 28 Oct 2026, from the GST Council's 56th-meeting rate annexure (PIB) and Notification 9/2025-Central Tax (Rate). BillBabu App is a private app by Central Bharat Labs, not affiliated with the Government of India, GSTN or CBIC.

## Pricing

Start free, no card needed; unlimited bills need Pro (paid). Your first 5 invoices and 5 quotations cost nothing. After that, Pro is ₹99 a month or ₹999 a year, or Lifetime for one payment of ₹2,999 in the Android app (launch price until 31 December 2026, then ₹4,999). Pro includes unlimited invoices and estimates, your logo and bank details on the bill PDF, all the bill designs and PDF reports, as listed on the pricing page. Prices as published on [the pricing page](https://billbabu.com/pricing); the price the app shows before you pay is the price you pay.

What other billing apps cost: [billing software prices in India](https://billbabu.com/billing-software-price-india).

## FAQ

**Is there free billing software for wholesalers, or a free download?**

BillBabu App is free to install from Google Play, and you can start free with no card: your first 5 invoices and 5 quotations cost nothing. Unlimited bills need Pro, which is paid. There is no Windows download; on a computer you use the web app at app.billbabu.com.

**Which is the best billing software for distributors in India?**

It depends on your trade. A small trader selling to shops needs B2B bills with IGST, dispatch details, stock and dues per shop, and BillBabu App covers those. A pharma distributor needs batch and expiry, and an FMCG distributor with salesmen and schemes needs beat routes, schemes and staff logins; BillBabu App does not have those, so look at software built for that.

**Which is the cheapest billing software for a wholesale business?**

Some apps have free plans and prices change, so compare current price pages and what each plan leaves out (e-way bills, staff logins). BillBabu App has no free-forever plan: after 5 free invoices and 5 free quotations, Pro is ₹99 a month or ₹999 a year. Other apps' prices: [billing software prices in India](https://billbabu.com/billing-software-price-india).

**Can I bill a shop in another state?**

Yes. Save the shop with its state, and the bill charges IGST instead of CGST + SGST.

**Does it make e-way bills or e-invoices?**

No. Make the e-way bill on the e-way bill portal and type its number and the vehicle number on the bill. BillBabu App does not make e-invoices (IRN).

**Can I keep separate wholesale and retail prices?**

Not as price lists. Save your usual rate on the item and change the rate on the bill line for a particular buyer.

**Is it suitable for an FMCG or pharma distributor?**

For simple FMCG trading bills, yes. It does not handle batch numbers, expiry dates, MRP, schemes, beat routes or drug-licence details, so it is not suitable for pharma or for FMCG distribution that runs on schemes and salesmen.

**Can my salesmen use it?**

Not with their own logins. There are no staff accounts yet: one account per business, on the Android app and the web app.

**Can I see what I owe my suppliers?**

Not yet. Purchase bills raise your stock, but they do not show in the supplier's ledger.

**Can I use it on a computer?**

Yes. Open app.billbabu.com and log in with the same mobile number. On the computer you make bills, quotations and purchase bills and manage parties and items. Bill PDFs, payments, reports and the dispatch fields are in the Android app. More on the [web app](https://billbabu.com/online-billing-software-india).

## Related

- [GST billing software](https://billbabu.com/gst-invoice-software-india)
- [Online billing software (web app)](https://billbabu.com/online-billing-software-india)
- [Billing software for small manufacturers](https://billbabu.com/billing-software-for-small-manufacturers)
- [Billing software for hardware shops](https://billbabu.com/billing-software-for-hardware-shop)
- [B2B invoice format](https://billbabu.com/blog/b2b-invoice-format-gst)
- [E-way bill limits, distance and validity](https://billbabu.com/blog/eway-bill-rules-thresholds-distance-validity-2026)
- [Quotation and estimate maker](https://billbabu.com/invoice-estimate-software)
- [All features](https://billbabu.com/features)

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