---
title: "Billing Software for Manufacturing Business | BillBabu App"
description: "GST billing for small manufacturers and factories: invoices to dealers, quotations, purchase bills, transport details and dues. No BOM or production module."
canonical_url: "https://billbabu.com/billing-software-for-small-manufacturers"
markdown_url: "https://billbabu.com/billing-software-for-small-manufacturers.md"
type: "page"
language: "en-IN"
last_updated: "2026-10-28"
site: "BillBabu App (https://billbabu.com)"
---
# Billing software for small manufacturers: the billing side, not the shop floor

BillBabu App handles the billing side of a small factory: GST invoices and quotations for dealers, purchase bills, transport details and what each buyer owes. It has no bill of materials, production entry, raw-material consumption, work-in-progress, costing or multiple godowns.

## Who this page is for

A small factory or workshop that makes goods and sells them to dealers, distributors, shops or other businesses: steel furniture, plastic goods, packaging, agarbatti, namkeen, garments, spare parts. You need GST invoices that your buyers can claim credit on, quotations for new orders, a record of the raw material you buy, and a clear view of who owes you money.

That is the part BillBabu App does. It does not run the shop floor: there is no bill of materials, no production entry, no raw-material consumption, no work-in-progress, no costing and no multiple godowns. If you need those, you need manufacturing or ERP software; our guide on [what production software needs: BOM, production orders and WIP](https://billbabu.com/blog/billing-software-manufacturing-india) explains what to look for. If you keep production in a register or a spreadsheet, a billing app can still handle the bills.

[Get BillBabu App on Google Play →](https://play.google.com/store/apps/details?id=com.billbabu.app&referrer=utm_source%3Dwebsite%26utm_medium%3Dmanufacturers_hero%26utm_campaign%3Dorganic)

## GST invoices to dealers and distributors in any state

Pick the buyer, pick the items, enter the quantities, and BillBabu App works out the GST and the total and gives the bill the next number. The bill carries your GSTIN and your buyer's, the HSN code of each item, and the place of supply, which fills in from the buyer's state: CGST + SGST for a buyer in your state, IGST for one in another state.

In the Android app's bill form you can also add:

- the **buyer's order number**, for the dealer's purchase order;
- a **Ship To** address, when goods go to a godown or a dealer's customer;
- the **vehicle number** and how the goods went (transport, courier, own vehicle);
- the **e-way bill number**;
- terms of delivery and a delivery note.

These print on the bill PDF. Share it on WhatsApp or any app; make duplicate and triplicate copies when you need them. See [Bill To and Ship To](https://billbabu.com/blog/bill-to-ship-to-gst).

If a load is worth more than ₹50,000, an e-way bill is generally needed before it moves (CGST Rule 138); ask your CA about exceptions. BillBabu App does not make the e-way bill: make it on the government e-way bill portal and type its number on the bill. More in [e-way bill rules](https://billbabu.com/blog/eway-bill-rules-thresholds-distance-validity-2026).

On a computer, the [web app](https://billbabu.com/online-billing-software-india) at app.billbabu.com makes bills and quotations with the same mobile number. The transport fields, PDFs, payments and reports are in the Android app.

## Quotations for new orders, then the invoice

A new dealer asks for your rates. Make a quotation with the items, quantities and rates and a valid-until date, and share the PDF. When the order is confirmed and the goods are ready, turn the quotation into a tax invoice on your phone or in the web app, without typing the items again. If the dealer asks for a proforma invoice, send the quotation; there is no separate proforma document. More on [quotations and estimates](https://billbabu.com/invoice-estimate-software).

## Purchase bills for raw material, and what stock can and can't do

Record each supplier's bill for raw material as a purchase bill. For the items where you have turned on stock, the stock goes up. When you sell finished goods, their stock goes down. Items with fewer than 10 in stock show a "Low Stock" label in your list.

What it can't do: stock does not move when you **make** something. There is no production entry, so raw material is not used up and finished goods are not added when a batch is made. Two honest ways to live with that:

1. **Don't track raw-material stock in the app.** Record purchase bills for your GST records and keep production in your own register.
2. **Count and correct.** Edit the stock number on the raw-material item after you count it, and on each finished-goods item after a production run.

Purchase bills get the app's own number; there is no separate field for the supplier's bill number. The purchase report is a PDF you can share with your CA.

## Job work, in short

If you work on material that belongs to someone else, such as plating, stitching, cutting or assembly, your bill is for a service. Job work comes under SAC heading 9988, "manufacturing services on physical inputs owned by others", in the GST rate notification for services (Notification 11/2017-Central Tax (Rate)). The rate depends on the goods and the work, and some job-work entries changed on 22 September 2025, so ask your CA before you save the rate. You can save the job-work service as an item with its SAC code and bill it like any other.

BillBabu App has no job-work challan for sending goods out to a job worker, and no ITC-04.

General information, not tax advice; check with your CA. BillBabu App is a private app by Central Bharat Labs, not affiliated with the Government of India, GSTN or CBIC.

## What each buyer owes

Dealers rarely pay on the day. Every buyer has a ledger with every bill, every payment and what is still due. Record payments by cash, UPI, cheque, card or bank transfer, in full or in part, with a reference number and a note. Share the dealer's statement as a PDF when you call for payment.

The ledger tracks your sales and the money you receive. Purchase bills and the payments you make to suppliers are not in it, so supplier dues need your own record.

## What BillBabu App doesn't do for manufacturers

- **No bill of materials, production orders, consumption, work-in-progress or costing.**
- **No multiple warehouses or stock transfer** between godowns or branches.
- **No delivery challan or job-work challan.** Read [delivery challan vs tax invoice](https://billbabu.com/blog/delivery-challan-vs-tax-invoice-gst-rules).
- **No proforma invoice.** Use a quotation.
- **No credit notes or debit notes** for returns and rate differences. See [credit and debit notes](https://billbabu.com/blog/credit-note-debit-note-gst-rules-time-limits-reporting).
- **No batch or lot numbers.**
- **No purchase price, margin or profit per item.**
- **No supplier payables:** purchase bills and payments to suppliers aren't in the ledger.
- **No e-invoice and no e-way bill generation.** E-invoicing applies above ₹5 crore aggregate turnover (from 1 August 2023, Notification 10/2023-Central Tax); if you are near that, choose software that makes e-invoices. See [e-invoicing limits](https://billbabu.com/blog/e-invoicing-threshold-rules-irn-generation-guide-2026).
- **No staff logins.** See [multi-user billing software](https://billbabu.com/blog/multi-user-billing-software-india).
- **No offline mode, and no iPhone app.**

No offline mode, e-invoice, e-way bill generation, GST return filing, iPhone app, Excel export or staff logins yet.

## Manufacturer's bill example

Kumar Steel Fabricators, Ludhiana (Punjab) bills Gill Furniture House, Jalandhar (Punjab), with Gill's GSTIN and its order number GFH/PO/112 on the bill. Both are in Punjab, so the GST is split into CGST and SGST. The parties and prices are made up.

| Item | HSN | Qty × rate | Taxable value | GST |
| --- | --- | --- | --- | --- |
| Steel almirah, 6.5 ft | 9403 | 5 Nos × ₹9,800 | ₹49,000 | 18% = ₹8,820 |
| Steel almirah, 4 ft | 9403 | 4 Nos × ₹6,500 | ₹26,000 | 18% = ₹4,680 |
| **Total** |   |   | **₹75,000** | **₹13,500** (CGST ₹6,750 + SGST ₹6,750) |

Bill total: **₹88,500**. The goods are worth more than ₹50,000, so the e-way bill number and the vehicle number go on the bill. Steel furniture is in the 18% schedule of the GST rate notification (Notification 9/2025 (Rate)); check your own products' HSN codes in the [HSN code finder](https://billbabu.com/tools/hsn-code-finder) and with your CA. See the full [GST bill format](https://billbabu.com/formats/gst-bill-format).

General information, not tax advice; check with your CA. BillBabu App is a private app by Central Bharat Labs, not affiliated with the Government of India, GSTN or CBIC.

## Pricing

Start free, no card needed; unlimited bills need Pro (paid). Your first 5 invoices and 5 estimates cost nothing, in the Android app and the web app. After that, Pro is ₹99 a month or ₹999 a year. New users in the Android app can start Pro monthly at ₹9 for the first 14 days; it then renews at ₹99 a month until cancelled in Google Play. Lifetime is one payment of ₹2,999 in the Android app until 31 December 2026, then ₹4,999. BillBabu App has no free-forever plan. Prices as published on [the pricing page](https://billbabu.com/pricing); the price the app shows before you pay is the price you pay.

What other billing and accounting software costs, including one-time licences: [billing software prices in India](https://billbabu.com/billing-software-price-india).

## FAQ

**Can I use BillBabu App to run production?**

No. BillBabu App has no bill of materials, production entry, raw-material consumption, work-in-progress or costing. It handles the billing side: invoices, quotations, purchase bills, transport details and what each buyer owes.

**Can I raise invoices to dealers in other states?**

Yes. Add the dealer with their GSTIN and state, and the bill shows IGST. For dealers in your own state it shows CGST + SGST.

**Does stock go down when I use raw material?**

No. There is no production entry. Stock goes up with purchase bills and down with sales. To keep raw-material stock right, count it and edit the stock number on the item, or don't track raw-material stock in the app.

**Can I make a proforma invoice?**

Not as a separate document. Send a quotation (estimate) with a valid-until date instead, and turn it into the tax invoice when you dispatch.

**What GST rate applies to job work?**

It depends on the goods and the work, and some job-work entries changed on 22 September 2025. Ask your CA, then save that rate on your job-work service item. General information, not tax advice.

**Is there free billing software for a small factory?**

You can start BillBabu App free, with no card: your first 5 invoices and 5 estimates cost nothing. For unlimited bills you need Pro, which is paid. For what other software costs, including free plans and one-time licences, see [billing software prices in India](https://billbabu.com/billing-software-price-india).

**When should a manufacturer use ERP software instead?**

When you need to plan production, track raw material through each stage, cost your products or run several godowns, or when your turnover makes e-invoices compulsory. Read [ERP vs billing software](https://billbabu.com/blog/erp-vs-billing-software-comparison).

## Related

- [What production software needs: BOM, production orders, WIP](https://billbabu.com/blog/billing-software-manufacturing-india)
- [Billing for wholesalers and distributors](https://billbabu.com/billing-software-for-wholesalers-and-distributors)
- [Quotation and estimate maker](https://billbabu.com/invoice-estimate-software)
- [GST billing software](https://billbabu.com/gst-invoice-software-india)
- [E-way bill rules](https://billbabu.com/blog/eway-bill-rules-thresholds-distance-validity-2026)
- [Billing software prices in India](https://billbabu.com/billing-software-price-india)
- [All features](https://billbabu.com/features)

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